Privacy Policy

At BoardRoom, we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our meeting productivity platform.

1. Information We Collect

We collect information you provide directly to us, including:

• Account information (name, email, password)
• Meeting content (agendas, notes, action items, decisions)
• Usage data (features used, time spent, interactions)
• Device information (IP address, browser type, operating system)
• Payment information (processed securely through Stripe)

2. How We Use Your Information

We use your information to:

• Provide, maintain, and improve our services
• Process transactions and send related information
• Send technical notices, updates, and support messages
• Respond to your comments and questions
• Monitor and analyze trends, usage, and activities
• Detect, prevent, and address technical issues and security threats

3. Data Security

We implement industry-standard security measures including:

• AES-256 encryption for data at rest
• TLS 1.3 encryption for data in transit
• SOC 2 Type II certified infrastructure
• Regular security audits and penetration testing
• Multi-factor authentication options
• Role-based access controls

4. Data Sharing and Disclosure

We do not sell your personal information. We may share your information only in the following circumstances:

• With your consent or at your direction
• With service providers who perform services on our behalf
• To comply with legal obligations or protect rights and safety
• In connection with a merger, acquisition, or sale of assets

5. Your Rights and Choices

You have the right to:

• Access, update, or delete your personal information
• Export your data in a portable format
• Opt out of marketing communications
• Disable cookies (though this may affect functionality)
• Request deletion of your account and associated data

6. Data Retention

We retain your information for as long as necessary to provide our services and comply with legal obligations. When you delete your account, we delete your personal data within 30 days, except where retention is required by law.

7. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place, including Standard Contractual Clauses approved by the European Commission.

8. Children's Privacy

BoardRoom is not intended for children under 16. We do not knowingly collect personal information from children under 16. If you believe we have collected such information, please contact us immediately.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by email or through our service. Your continued use after changes constitutes acceptance of the updated policy.

10. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us:

• Email: privacy@boardroom.app
• Address: 123 Meeting Street, San Francisco, CA 94103
• Phone: +1 (555) 123-4567