At HireHub, we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our recruitment platform and services.
1. Information We Collect
Personal Information
We collect information that you provide directly to us, including:
- Name, email address, and contact information
- Company name and job title
- Account credentials
- Billing and payment information
- Communications you send to us
Candidate Data
When you use our ATS, we process candidate information including:
- Resumes and CVs
- Cover letters and application materials
- Interview notes and evaluations
- Employment history and references
Automatically Collected Information
- Device and browser information
- IP address and location data
- Usage data and analytics
- Cookies and similar technologies
2. How We Use Your Information
We use the information we collect to:
- Provide, maintain, and improve our services
- Process transactions and send related information
- Send technical notices and support messages
- Respond to your comments and questions
- Analyze usage patterns and trends
- Protect against fraud and unauthorized access
- Comply with legal obligations
3. Data Sharing and Disclosure
We may share your information in the following circumstances:
- Service Providers: With vendors who assist in providing our services
- Business Transfers: In connection with mergers, acquisitions, or asset sales
- Legal Requirements: When required by law or to protect rights and safety
- With Your Consent: When you authorize us to share information
We do not sell your personal information to third parties.
4. Data Security
We implement industry-standard security measures to protect your data:
- Encryption of data in transit and at rest (AES-256)
- Regular security audits and penetration testing
- Access controls and authentication measures
- Employee security training
- SOC 2 Type II certification
5. Data Retention
We retain your information for as long as your account is active or as needed to provide services. We will retain and use information as necessary to:
- Comply with legal obligations
- Resolve disputes
- Enforce agreements
You can request deletion of your data at any time, subject to legal retention requirements.
6. Your Rights
Depending on your location, you may have the following rights:
- Access: Request a copy of your personal data
- Correction: Request correction of inaccurate data
- Deletion: Request deletion of your data
- Portability: Receive your data in a portable format
- Objection: Object to certain processing activities
- Restriction: Request limitation of processing
To exercise these rights, contact us at privacy@hirehub.com.
7. International Data Transfers
Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place, including:
- Standard Contractual Clauses (SCCs)
- EU-US Data Privacy Framework compliance
- Adequacy decisions where applicable
8. Cookies and Tracking
We use cookies and similar technologies to:
- Keep you signed in
- Remember your preferences
- Understand how you use our services
- Improve our platform
You can manage cookie preferences through your browser settings.
9. Children's Privacy
Our services are not intended for individuals under 16 years of age. We do not knowingly collect personal information from children. If we learn we have collected information from a child, we will delete it promptly.
10. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last updated" date. We encourage you to review this policy periodically.
11. Contact Us
If you have questions about this Privacy Policy or our data practices, please contact us:
- Privacy Team: privacy@hirehub.com
- Data Protection Officer: dpo@hirehub.com
- Address: 100 Market Street, Suite 500, San Francisco, CA 94105
- Phone: +1 (415) 555-0123